Establishing a consistent screening and tracking process
PLD Screens & Tracking Sheets for Monitoring Student Progress
What is the purpose of PLD’s Tracking Sheets?
- The PLD Tracking Sheets integrate the downloadable paper-based screening tools with a digital medium, which helps schools manage the implementation of PLD across classes and year levels.
- The Tracking Sheets are formatted so that each term classroom teachers enter pre-literacy to Year 6 data.
- The Tracking Sheets facilitate teachers in organising their classes into three ability (or targeted teaching) groups.
- The Tracking Sheets record each class’s results from implementing PLD’s Structured Synthetic Phonics (SSP) program.
- Scheduling of the assessments operate within the school’s 2020 PLD Whole School Literacy Plan & 2020 Early Years – Year 6 Assessment Schedule.
Who should utilise PLD’s Tracking Sheets and why?
- From a teacher’s perspective, the data collection and analysis process highlights the measurable improvement in skills each term as a result of 9 or 10 weeks of explicit targeted teaching.
- In schools with support staff, the data will highlight the students and key areas that support staff can target (in conjunction with the classroom teachers).
- From a school leader perspective, the data highlights classrooms, teaching staff and/or students who require additional resources.
- Step 1. Register your details HERE to receive an email containing the link to the spreadsheets. For visual instructions, watch this video at 3.01
- Step 2. We recommend saving your spreadsheets in a ‘cloud-based’ or networked format so that multiple users can access the data at the same time. Once you have the link to the master copy of the spreadsheets you must save a copy to your Google account by selecting ‘File’ → ‘Make a Copy’. See in the below video.
- Step 3. Next, you need to set up the classes. Each class requires its own tab. If you have 3 Early Years classes, then you need to duplicate the Early Years tab and label them with class names accordingly. For example, Kindy Red, Kindy Blue & Kindy Green.
- Step 4. Add in student names from your class lists. (Ideally, this can be assigned to admin/reception staff.)
Watch the below video to see how Diana Rigg sets up the Tracking Sheets for the first time
Tips for setting up the Tracking Sheets
- Tip 1: Split year level classes (e.g Year 1/2 or a Year 5/6) DO NOT need to be broken down over two tabs. Once the test results have been entered the teacher will be required to look at the class as a whole (on one tab/spreadsheet) and cluster students into three targeted teaching groups based upon literacy levels, regardless of their year level.) The exception to this is if there are combined Early Years & Foundation classes as the skill sequence it totally different and 2 tabs will be required. Refer to the above video at 6.44.
- Tip 2: If required, staff can use the ‘Notes’ column. It is possible to add abbreviated notes pertaining to the class e.g. ASD (Autism), ESL, LA (low attendance), SP (receiving speech therapy), GD (Global delay) and low IQ etc.
Staff skills required to effectively use the PLD Tracking Sheets
For staff to effectively enter test scores, it is essential for them to understand three main spreadsheet functions.
- Skill 1: Hiding and ‘unhiding’ columns. Refer to the above video at 4.45.
- Skill 2: Highlighting cells.
- Skill 3: Inserting, deleting & moving rows (to reorganise the class into ability groups from the initial alphabetical ordering.) Refer to the video at 5.30.
Once you have set up the spreadsheets, to enable easy implementation across your classroom and school, we have created a step by step video guide for screening and tracking for each year group. Click on your year group from the options below.