Using PLD Screens and Tracking Sheets for Monitoring Student Progress.

What are the PLD Tracking Sheets?

The PLD digital tracking sheets integrate the paper based test results (links below) into a single document that will help schools manage the implementation of PLD programs across classes and year levels. The sheets record the results of the PLD termly screening and facilitate a process in which classes are organised into three ability levels (or explicit teaching groups).

What are the benefits of using the PLD Tracking Sheets?

From a teacher’s perspective the data collection and analysis process will highlight key phonic-based concepts requiring instruction and will report the measurable improvement in skills each term, resulting from the 9 or 10 weeks of explicit targeted teaching.  In schools with support staff, the data will highlight the students and key areas that support staff can target (in conjunction with the classroom teachers). From a school leader perspective, the data highlights classrooms, teaching staff and/or students who require additional resources.

Getting started with Tracking Sheets
  1. Register your details HERE to receive an email containing the link to the spreadsheets. 
  2. We recommend saving your spreadsheets in a ‘cloud-based’ or networked format so that multiple users can access the data at the same time.  Once you have the link to the master copy of the spreadsheets you must:
    • Save a copy to your Google account by selecting ‘File’ →  ‘Make a Copy’ 
  3. Next you need to set up the classes. Each class requires their own tab. If you have 3 Early Years classes, then you need to duplicate the Early Years tab and label them with class names accordingly.  For Example Kindy Red, Kindy Blue & Kindy Green.
    • NOTE: Split year level classes (e.g Year 1/2 or a Year 5/6) DO NOT need to be broken down over two tabs.  Once the test results have been entered the teacher will be required to look at the class as a whole (on one tab/spreadsheet) and cluster students into three targeted teaching groups based upon literacy levels, regardless of their year level.) The exception to this is if there are combined Early Years & Foundation classes as the skill sequence it totally different and 2 tabs will be required. Add in student names from current class lists.
  4. Add in student names from current class lists. (Ideally this can be assigned to admin/reception staff.)
  5. If required, staff can use ‘Notes’ column it is possible to add abbreviated notes pertaining to the class e.g. ASD (Autism), ESL, LA (low attendance), SP (receiving speech therapy), GD (Global delay) and low IQ etc.

Staff skills required to effectively use the PLD Tracking Sheets

Prior to staff entering student test scores it is necessary for them to understand how to perform three main spreadsheet functions; 

  1. Hiding and ‘unhiding’ columns.
  2. Highlighting cells. 
  3. Inserting, Deleting & Moving Rows (in order to Reorganising the class into ability groups from the initial alphabetical ordering.

Where to next?

1. Make sure you have requested, received and downloaded the PLD Tracking Spreadsheets.

Request Tracking Sheets

2. Next, we have created a step by step video guide for screening and tracking for each year group, to make implementation across your classroom and school easy.

Select your year group from the options below.

early years foundation year 1 & 2 year 3, 4, 5 & 6